In today’s fast-paced world, you can’t afford to waste time scheduling appointments manually because time is precious.

Having a good system for scheduling appointments is more important than ever. Good scheduling software can make a big difference if you’re a busy professional with clients to meet, an Ophthalmologist with regular appointments, or just someone who wants to keep their life organized.

There are a lot of different online appointment scheduling softwares on the market. So, how do you know which one is right for you? I have researched for you and compiled a list of the best softwares for scheduling appointments online.

Plus, many of these softwares have free trials, so you can try them before committing to one.

Here Are the 12 Best Appointment Scheduling Software on the Market

I have been in the digital marketing industry for the past 6 years. I have used a variety of different software products. The softwares I have are the best appointment-setting up software based on my experience and reviews from other users. Now let’s compare these products to decide which is best for you.

Comparison Among The Best Appointment Scheduling Softwares

SoftwareBest ForPricing Per MonthFree TrialRating
CalendlyEvery Online Businesses$8/ $12/ $16Yes4.9
BookafyFor Ophthalmologist$7/ $11Yes4.8
AdvancedmdFor OphthalmologistCustom Plan OnlyNo3.9
PicktimeEvery Online Businesses$9.99/ $19.99Yes4.9
$9.9/ $29.9/ $59.9Yes4.6
SetmoreGood for Small Business$9/ $12Yes4.6
AppointletFor Individual or Organization$10Yes4.4
GrooveBusinesses and EnterpriseCustom Plan OnlyYes4.7
Bitrix24Tech Industries$61/ $124/ $249Yes4.1
YouCanBookEvery Online Businesses$10Yes4.6
FreshaFor Sallons and BarbersOffered for FreeYes4.9
Cirrus InsightCompanies and Freelancers$10/ $21/ $29Yes4.1
Acuity SchedulingFor Healthcare Providers$14/ $23/ $45Yes4.8

Now let’s review the details and aspects of each program so you can decide which one is right for you.


Calendly Appointment Scheduling Software

Calendly is a great program for booking meetings. You can integrate it with your existing calendar (Outlook, Google Calendar, etc.), and allows you to share your availability with others.

With Calendly, you can create a custom schedule for your appointments and events and send invitations to your guests. It also allows you to track your RSVPs, manage your calendar, and send email reminders to your guests.


  • Activity Dashboard
  • Alerts/Notifications
  • Appointment Scheduling
  • Automated Scheduling
  • Calendar Sync
  • Collaboration Tools
  • Online Payments
  • Reminders
  • Team Calendars
  • Website Integration

Final Verdict

From personal experience, it is a great way to manage your reservations and events and keep your clients, guests, and patients informed about your schedule. Also, the online payment feature is a bonus. Plus it’s very affordable and easy to use.


Bookafy Appointment Scheduling Software

Bookafy is an online booking platform that enables health professionals to streamline their scheduling and accept reservations via their website or Facebook page. With Bookafy, businesses can create custom appointment types, send reminders to clients, and track payments.

In addition, Bookafy offers a wide range of attributes for managing staff schedules, including the ability to create shift patterns, set availability, and track time off. It is a valuable tool for businesses of all sizes that are looking to improve their virtual reservation process.


  • Automatically Schedule and Run Meetings
  • Accept Online Payments
  • Free Team Meeting (limited time)
  • SMS Reminders
  • Set Lead Times
  • Displays Multiple Time Zones

Final Verdict:

If you are looking for health-specific software, then Bookafy is a great option. It has many aspects that make the appointment booking and payment process easier for you and your clients.


AdvancedMD Appointment Scheduling Software

AdvancedMD is a fully integrated, cloud-based application suite that helps solo practitioners and small to medium-sized practices run more efficiently and profitably.

It includes a complete electronic health record (EHR), practice management, a booking solution, and a patient portal and mobile app. The program is certified for Meaningful Use Stage 2 and is ONC-ACB compliant.


  • HIPAA Compliant
  • Charting
  • Handwriting Recognition
  • ONC-ATCB Certified
  • Compliance Tracking
  • E-Prescribing
  • Multi-Provider Practice
  • Virtual Waiting Room
  • Surveys & Feedback
  • File Sharing

Final Verdict:

Over 40,000 practitioners and 850 global medical billing services use AdvancedMD, so it is a great option for medical professionals. With its extensive features and compliance with Meaningful Use Stage 2, it is program that can help you run your practice more efficiently.


Picktime Appointment Scheduling Software

Picktime is a web-based free virtual reservation platform that helps you choose the right time to do things. It is based on the principle of Parkinson’s Law, which states that work expands to fill the time available for its completion.

It allows you to select a time window for each task, and then it schedules the tasks based on their importance and urgency. It ensures that you complete the most important tasks and have enough time to complete them.


  • Fully Customizable
  • Drag & Drop Interface
  • Recurring Tasks
  • Email Notifications
  • Calendar Integration
  • 24X7 Online Booking
  • Multiple Locations
  • Invoice Generation
  • Reports
  • Vouchers & Discounts

Final Verdict:

With its focus on time management, Picktime is a great option for those who want to be more productive and efficient with their time. The application’s customizable interface and recurring tasks feature to make it easy to use, and the email notifications and calendar integration keep you up-to-date on your schedule.


SimplyBook Appointment Scheduling Software

Simplybook is a cloud-based appointment and reservation software that helps businesses automate their bookings. It allows customers to book meetings online or through the Simplybook mobile app. The application also offers a Self-Service Kiosk mode, which lets customers check in and out of meetings without needing staff assistance.

It integrates with various third-party applications and also offers numerous points. Plus it is available in over 40 languages and has a free forever plan for small businesses. Try it now.


  • Appointment Booking
  • Intake forms
  • Design Customization
  • SOAP with data encryption
  • Book soon notification system
  • File Uploader
  • Tickets for medical testing
  • Custom emails
  • Membership
  • Group Bookings

Final Verdict:

Simplybook’s wide range of features and integrations make it a great option. Whether you need specific features for your industry or want a simple, effective way to schedule meetings, Simplybook can help.


Setmore Appointment Scheduling Software

Setmore is a virtual reservation platform with features that small businesses need to run their operations smoothly. The softwareโ€™s intuitive design and automation capabilities allow businesses to easily manage their meetings, customers, and payments. It offers affordable pricing plans that make it a cost-effective solution for small businesses.


  • Mobile Access
  • Calendar Sync
  • Class Booking
  • Customizable Branding
  • Electronic Payments
  • Point of Sale (POS)
  • Social Media Integration
  • WordPress Plugin
  • Staff Management
  • Employee Management
  • Recurring Meetings 

Final Verdict:

Setmore is a great option for small businesses that need an easy-to-use solution for managing their meetings and customers. The program’s mobile app and calendar sync makes it convenient for businesses with busy schedules, and the customizable branding and social media integration lets you put your spin on your virtual reservation.


Appointlet Appointment Scheduling Software

Appointlet helps businesses and individuals easily schedule meetings. There is no need to download Appointlet, as it is a web-based application. All you need is an internet connection and a web browser. With Appointlet, you can schedule appointments with customers, clients, or patients in minutes.


  • Online Meeting Reservation
  • Availability Indicator
  • Credit Card Processing
  • Room Booking
  • Alerts/Notifications
  • Availability Management
  • Customizable Branding
  • Multi-Location
  • Reporting & Statistics
  • Third-Party Integrations

Final Verdict:

If you need a virtual reservation platform that is easy to use and offers a free trial, Appointlet is a great option. Overall, Appointlet is an excellent choice for businesses that need a straightforward and effective way to schedule client meetings.


Groove Appointment Scheduling Software

Groove is a simple yet powerful appointment-scheduling software that helps businesses of all sizes streamline their booking and meeting process. It offers a variety of features that make booking meetings a breeze. Perhaps one of the most useful features is the ability to send customer reminders via text or email.

It helps to ensure that appointments are not forgotten and that customers have the information they need to show up on time. In addition, Groove offers online booking, which makes it easy for customers to set up meetings from anywhere.


  • Email Management
  • Reporting/Analytics
  • Customer Database
  • Ticket Management
  • Remote Access/Control
  • Multi-Channel Communication
  • Real-Time Chat
  • Automated Routing
  • Interaction Tracking

Final Verdict:

Groove is an excellent choice for businesses that need managing meetings and reservation platforms that offers a variety of features to streamline the reservation process. The application’s ability to send reminders via text or email is particularly useful, as it helps to ensure that appointments are not forgotten.


Bitrix24 Appointment Scheduling Software

Online meeting booking platforms like Bitrix24 can be a great asset for businesses of all sizes. Not only does it help to streamline the entire process, but it also makes it easy to keep track of appointments and customers.

In addition, virtual reservation platform can help businesses to create a more efficient workflow by allowing employees to access schedules from any device.


  • Virtual Reservations
  • Client Management
  • Organizing Templates
  • Multi-User Access
  • eCommerce Management
  • Video Conferencing
  • Time Tracking
  • Telemarketing Management
  • Surveys & Feedback

Final Verdict:

Bitrix24 is an excellent choice for businesses needing comprehensive virtual reservations. The application’s many features make it easy to streamline the meeting process and keep track of appointments and customers. In addition, its video conferencing and time-tracking features are useful for businesses that need to improve their workflow.


YouCanBook Appointment Scheduling Software

YouCanBook allows business owners to manage their appointment bookings online. The software offers a range of features to make the booking process easier, including adding clients, sending reminders, and tracking payments. It also offers a mobile app so that business owners can manage their appointments on the go.


  • Manage your availability
  • Customizable notifications
  • Customizable booking page style
  • Manage team availability
  • Third-Party Integrations
  • Activity Tracking
  • Confirmation/Reminders
  • Electronic Payments
  • SMS Messaging
  • Group Meetings and Management

Final Verdict:

YouCanBook is a great choice for businesses needing easy-to-use virtual reservation platform. The applications’ numerous attributes make it easy to manage appointments and keep track of bookings. In addition, the mobile app makes it easy to manage appointments on the go.


Fresha Appointment Scheduling Software

Fresha is appointment setting-up software that is designed specifically for salons. With Fresha, you can easily view and manage your appointment book, schedule appointments, and even send reminder texts or emails to your clients.

Plus, it integrates with many popular salon programs, making it easy to keep track of everything in one place. The best part is that it’s free to use.


  • View and manage your appointment book
  • Before & After Pictures
  • Booking Management
  • Commission Management
  • Contact Database
  • For Barbershops
  • Performance Metrics
  • Promotions Management
  • Staff Management
  • Loyalty Program
  • Booth Rental Management

Final Verdict:

Fresha is an excellent choice for salons needing comprehensive appointment setting-up software. The program is easy to use and helps businesses to keep track of appointments, customers, and staff. In addition, the loyalty program is a great way to encourage repeat business and you don’t have to pay for anything.

Cirrus Insight

Cirrus_Insight Appointment Scheduling Software

Cirrus Insight is a great option for both freelancers and companies. It allows you to schedule appointments easily and keep track of your schedule. You can also use it to send reminders to yourself or your clients. It’s a great way to stay organized and ensure you don’t miss any appointments.


  • Automated Management
  • Calendar/Reminder System
  • Campaign Management
  • Data Synchronization
  • Location Tracking
  • Referral Tracking
  • Sales Pipeline Management
  • Field Sales Management
  • Quotes/Estimates
  • Workflow Management

Final Verdict:

Cirrus Insight is a great choice for businesses and freelancers who need affordable and easy-to-use appointment setting-up software. The applications’ many features make it easy to stay organized and on top of your schedule. In addition, the data synchronization and workflow management features are very helpful for businesses that need to improve their workflow.

Acuity Scheduling

Acuity-Scheduling-Appointment Scheduling Software

Acuity Scheduling is appointment software specifically designed for healthcare providers. It streamlines the process of setting up meetings so you can spend less time on paperwork and more time with your patients. Plus, it’s very affordable.


  • Patient Management
  • HIPAA-Compliant
  • Integrations with EHR/EMR Systems
  • Bookings for Specialists
  • Facility Management
  • Mobile Access
  • Real-time Updates
  • Room Booking
  • Virtual Reservations
  • Reporting & Statistics
  • Class Organizing

Final Verdict:

Acuity Scheduling is a great choice for healthcare providers who need the best appointment-scheduling software. It is highly customizable, so you can tailor it to fit the specific needs of your practice. So why not give it a try? You might find that it makes your job a whole lot easier.

What Are the Key Features of Scheduling Software?

Every software has different features. When it comes to scheduling software, some of the key features you may want to look for include the following:

  • Automated Scheduling: Automated scheduling can save you much time by automatically creating meetings based on the information you input into the system. For example, you can specify the days and times you’re available and the length of each appointment. Then, the program will generate a schedule for you.
  • Calendar/Reminder System: A calendar or reminder system can help you keep track of your meetings. You can set up reminders so that you don’t forget about an appointment, or you can use the calendar to see when your next appointment is. It can be especially helpful if you have many meetings.
  • Mobile Access: You cannot sit in front of your laptop all day. Mobile access allows you to access your data from your mobile phone or tablet. It can be very helpful if you’re on the go.
  • Reporting and statistics: Some applications provide reporting and statistics so you can see how well you’re doing. It can be helpful if you want to improve your setting up process.
  • Group schedule: Every company is different. Some companies need to schedule meetings for groups, while others only need to schedule meetings for individuals. The group setting up can be very helpful if you have many people to schedule.

How to Choose the Best Scheduling Software?

The answer to this question depends on your needs. Below are some factors you may want to consider when choosing a scheduling program:

  • Price: How much are you willing to spend on the scheduling program? There is a wide range of prices, so you should be able to find something that fits your budget.
  • Ease of use: Does the application have a learning curve? You don’t want to spend much time learning how to use the program. Instead, you want something easy to use so you can get started immediately.
  • Features: What features are important to you? As we mentioned before, some applications have more numerous attributes than others. Make sure the application has the features you need.
  • Compatibility: Is the software compatible with your operating system? You don’t want to spend money on a program that won’t work with your computer.
  • Customer support: What kind of customer support does the company offer? You should be able to get help if you have any problems using the program.

Wrapping It Up

Appointment scheduling software can make your life easier. It can automate the scheduling process and remind you of upcoming appointments. It can also provide reporting and statistics to see how well you’re doing. When choosing a program, consider your needs and budget.

And make sure the program is compatible with your operating system. I hope this article has helped you learn more about virtual reservation platforms.

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I'm a very hard-working, motivated, and committed individual with a positive attitude towards life and a passion for doing new things that help people.I love challenges in my career because they make you more robust than before when you overcome them.

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